Student Review Committee Meetings
When a Tier 1 or 2 effort at problem resolution is unsuccessful or a problem is so egregious or concerning that a lower level response is not indicated, an SRC meeting can be requested by a classroom instructor, faculty advisor, or the Field Education Director. The BSW Program Director then determines whether an SRC is indicated. The SRC hearing process is used for difficulty in performance with any of the standards, although the composition of the committee may vary slightly depending on the focus of the concern.
The BSW Director invites participants to the SRC including the student, the Director of Field Education, and the student’s faculty advisor. At times, academic advisors, classroom instructors, field instructors, or field liaisons (at the BSW Director’s discretion) are invited, although generally their written report regarding the classroom concerns is used as their input for the meeting, a copy of which is provided to all attendees. Students may not invite additional participants to an SRC Meeting. If a student does not attend a scheduled SRC meeting, the SRC meeting will proceed in the student's absence and the student will be provided with a written report of the meeting and its outcome. At a minimum, the SRC requires the attendance of the BSW Program Director, and the Director of Field Education or their designated proxy representatives. Any faculty or staff person with a conflict of interest with a particular student for whom an SRC is convened should notify the Associate Dean for Academic Programs that they are recusing themselves from service.
During this meeting, relevant information provided by all participants will be reviewed. SRC recommendations generally should be based on clear documentation of the problem areas as well as evidence that these concerns have been discussed with the student and attempted to be ameliorated, where appropriate. In a case where resolution of the problem performance or behavior does not seem to be possible, the SRC may recommend to the Dean that the student be dismissed from the BSW program. Students must be notified of the decision in writing within five business days of the review.
SRC Meeting Findings and Outcomes
The SRC may make the following types of decisions and recommendations after review of the student’s particular facts and circumstances:
- Continue the student in the program with no conditions. In these situations, the student concern has been addressed and a formal warning from the SRC is issued. However, no further action by the student or program is required.
- Recommend the issuance of a formal censure or admonition from the Dean of the School of Social Welfare. The committee may decide that the student can continue, but the behavior in question should be admonished, censured, or permanently noted on the student’s formal transcript by the Dean.
- Establish formal conditions for the student’s continuance in the program. In these situations, specific conditions must be met in order for the student to remain in the program. Actions may include, but are not limited to, establishing academic or behavioral goals, a plan, a timeline, and appropriate monitoring; requiring the completion of a particular assignment or additional coursework; providing mentoring and support; placing the student on probation and monitoring the student during the probationary period; referring the student to counseling and/or advising services; suspending a student’s participation in practicum until the academic issue, ethical behavior or professional conduct issue is resolved; allowing the student to follow a reduced course load or delay entry to the field practicum; repeating part or all of a field practicum; or requiring the student to withdraw from the program with the option of reapplying.
- Recommend dismissal of the student from the program. It may be recommended that the student be formally dismissed from the BSW program. The student is notified of the recommendation and the recommendation is made to the Dean of the School of Social Welfare.
In all cases in which an SRC is convened, the Program Director completes documentation of the meeting by completing an SRC meeting form (See Appendix A) and sends the document to all who attended. The SRC form includes a section in which the student may respond to the meeting and to the director’s documentation of it, and that is included in the permanent record of the incident or issue. Upon completion of the student response, the document is forwarded to the Dean and others who require a permanent record of the committee proceedings.
Decision by the Dean
Once notified, students have five business days to respond to the content of the SRC Meeting Form. It is the responsibility of the Program Director to communicate the outcome with the student, unless it is an action (such as a dismissal or formal censure) that must be carried out by the Dean of the School of Social Welfare. The Dean has five (5) business days to determine whether they concur with the decision to issue a censure, suspend, or dismiss the student from the program.
After receiving the SRC Meeting Form with the student’s response, if any, the Dean will review the matter and determine whether to accept the recommendations. The Dean may accept, reject or modify the recommendations of the SRC or send the matter back to the SRC for further consideration. The decision of the Dean is effective immediately unless otherwise specified in the notification. The Dean’s decisions on these matters may not be appealed within the School of Social Welfare.